Introduction

 

 

IN2IT access is a software designed for the ingest operators and reporters to manage all their local and remote ingest operations.

 

Journalists and ingest operators can browse, preview and select their content in a few clicks. Technical decisions are made automatically in the background, avoiding mistakes.

 

IN2IT access makes easier and more relevant the organization of your clips in the PAM environment or central storage.

 

This document introduces the user interface, the clips indexing features and the ingest procedure.



1. Start and stop of the application


IN2IT access user interface is a web page into the Google Chrome browser. You can change this default browser during the installation process.



1.1 Start the application


Click on the IN2IT access icon on the desktop 

  • The main user interface page opens itself into the web browser.
  • The background workflow engine is started, and an icon is visible in the Windows notifications bar.


The repetition of these actions - from the desktop icon or the icon in the notification bar / Open IN2IT access - will open the user interface page and / or will start the engine only if this is not already running. Thus, there are no more instances of the application opened at the same time, or several identical tabs in your browser.

If the browser is already opened, the user interface can open as soon as the application detects a camera card connected to the workstation, depending on the configuration.






When you open the IN2IT access application, the login page will ask you to enter your User name and Password. Please ask your system administrator about the appropriate login.

 

 

After a successful login, you will be automatically redirected to the user interface.




1.2 Stop the application


After a successful login, you will be automatically redirected to the user interface.


  • Make sure you eject the connected volumes from the user interface (see § 2.3) before the restart. A popup message will ask you for confirmation.
If the ejection is not confirmed or if the volumes are still physically disconnected from the station, the application will remove the clips from the user interface, after a timeout of 5 seconds.


  • Close the web browser. A message will ask you for confirmation.
  • To stop IN2IT access right click on the icon in the notification tray and click on Exit.




General overview of the IN2IT access interface






2. Media volumes management



2.1 Connecting a volume


IN2IT access automatically recognizes the most popular camera structures (Panasonic P2, Sony XDCam and XAVC, Canon MXF, AVCHD, DCIM…)

 

Clips are loading automatically in the user interface upon insertion in the card reader of one of the mentioned structures.

You will find information about the connected volumes.




2.2 Mounting a volume / folder manually


In case the volume is not automatically detected, or if you want to load content from an external/network drive: 

  • Click the button to open the folder
  • Go to the appropriate folder, in the Windows folder tree

  

 

  • Double click on the volume or folder to load it in the user interface. 



IN2IT access also supports opening of folders containing video, audio and graphics files which are not part of a camera card structure.



The Scan feature of IN2IT access analyzes the volume or the selected folder and lists all the recognized video structures. You can then select several folders to load them in the user interface.





To view all volumes connected to the application, put the mouse over the "volumes" tab.

Loaded volumes appear with various details. 


                                                                  Total duration of clips on the volume  

To eject volume of IN2IT access without ejecting it from Windows



If an external volume is disconnected from the ingest station without being ejected through the application interface, and if the alert message is not validated, media are removed from the interface after 5 seconds.


2.3 Content display


All clips contained in the opened volumes will be displayed in the area 2 of the user interface.

 

Each volume is represented with a line.

With the arrows you can expand or hide its content.


The volume lines indicate 

  • the format
  • the number of clips
  • the total duration of these
  • their path.


It is possible to create one ingest job containing clips from different storage volumes, especially for spanned clips (see § 5.2).



Any action (naming, ingest ...) has an effect only on visible clips.



The top left menu of the clips list offers the possibility to merge the view of loaded volumes. This allows you to sort them across folders, by shooting date, duration, etc.



3. Select a profile


IN2IT access gives the possibility to configure multiple ingest profiles for which administrators define the encoding formats, the naming rules of the clips and the destination folders.



Select your profile in the dropdown menu of area 1


A profile also determines which metadata are displayed in the user interface and the metadata fields to be filled in by IN2IT access  user before ingest.


It is thus important to select the profile your will work with, before sorting and naming your clips.


If a profile has been defined "by default", it will be automatically selected when the application starts. If there is no default profile, the last used is displayed.



4. Prepare ingest


4.1 Metadata


Metadata fields displayed in columns depend on the selected profile.

 

You will find here technical metadata retrieved from the clips such as the shooting date and time or the media duration.

 

By default, clips are ordered by shooting date or recording date. A double click on a column header allows the ordering according to the criteria of that column. Another double click will invert the sorting order.

 

Editable metadata such as the story title or reporter name are also defined by administrators in the profiles configuration.